Executive Assistant

Parsippany, NJ 07054

Posted: 05/10/2019 Industry: Executive Administrative Assistant Job Number: 128317
Executive Assistant

Primary Responsibilities and Duties

1. Manage scheduling for CEO and senior management team including meeting agendas, customer correspondence, mail, email, calls, travel arrangements, calendar appointments, and other
company logistics

2. Preparation of all Board of Director meeting materials including meeting space, meals, travel arrangements, Board Books and Board correspondence regarding Board meetings.

3. Complete monthly expense reports. Assist with invoicing, budget requests and other various report preparation. Provides support for internal and external presentations.

4. Manages the routing of incoming company calls and handling of messages left on the main company number to ensure proper response and routing of calls to the appropriate employees.

5. Perform other administrative support and special assignments for senior management including but not limited to For example, coordinate special events, community service projects, schedule employee training, and provide support to other departments.

Minimum education and/or experience requirements

Associate`s degree or equivalent from two-year college or technical school plus five years related experience; or equivalent combination of education and experience.

5 years admin support experience

Required skills, knowledge and abilities

Highly skilled with Microsoft Office products (Outlook, Word, Excel, PowerPoint) including use of visuals, charts and graphs.

Ability to produce consistently high-quality results under tight deadlines

Service Orientation

Strong time-management skills and the ability to organize and coordinate multiple projects at once

Ability to maintain confidential information

Strong interpersonal skills

Written communication skills

Verbal communication skills

Ability to represent the Company in a professional and positive demeanor

Ability to handle difficult callers or visitors

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